The operating system for polo.
Run your club, team, or organisation from one platform: horses, players, practices, calendar, finances, and the daily yard. Built specifically for polo.
Practices
Balanced chukkers in seconds.
Set handicaps, pairings, early/late requests, and gap preferences. Polo HQ generates a fair, balanced practice in seconds. No spreadsheets, no whiteboard, no negotiation.
Club practice portal · new
One link. That's the whole sign-up flow.
Every club now has a permanent public page at polohq.com/p/your-club. Share it on WhatsApp or pin it to the noticeboard: players sign up for a practice with an email address and a number of chukkers, no account and nothing to install. Players you already know are matched to your roster and land in the chukker draft with their handicap attached. Anyone new waits for your approval.
- One shared link
- No player account
- Guest approvals
- Your club's colours
- On the home screen
- Straight into the draft
Share this link
polohq.com/p/santa-maria
CopyWhat a player sees
Santa María Polo Club
Members and guests welcome.
Saturday 8 August
17:30 · Field 2
9 players registered
tomas@example.com
Preferences and horses are optional.
Registrations
12- Portal
Tomás Aguirre
Handicap 2 · matched to your roster
- Manager
Delfina Roca
Handicap 0 · added by the manager
- Guest
j.mendez@example.com
Unknown email, held out of the draft
ApproveAdd to rosterDecline
Horse management
Every horse, every record.
Profiles, health records with photos and voice notes, training workload, vaccinations that schedule their own boosters, pedigree, documents, and bulk operations. Manage 200 horses as fast as 20.
Stable management
Run the yard without the whiteboard.
Daily task boards, stall allocations, tack inventory, feed and bedding orders. Push tasks to grooms; they tick them off on their phone in real time.
Calendar
One view of everything happening.
Practices, lessons, tournaments, vet visits, transport, finances. All on one calendar. Filter by what matters, sync to Google Calendar or iCal.
Built for every role
A mobile interface tailored to each person on the operation.
Grooms log live sessions and health updates from the field. Vets receive horse history before they arrive. Staff pick up tasks on the go. Members sign themselves up. These are the frontline roles, and whoever runs the organisation sees and manages every one of them from a single dashboard. Everyone stays in sync.
Groom
Live session tracking, horse status, voice notes, daily task lists.
Vet
Appointment history, medical records, treatment submission.
Staff
Maintenance tickets, vehicle logs, grounds work, assigned tasks.
Member
Self sign-up for practices and lessons, set availability, see what's next.
Real-time ecosystem
Every role, one operation.
Updates from the field, the office, and the stable all land in one place. When something changes, everyone who needs to know, knows.
Central
Organization dashboard
Live picture of horses, practices, finances, and the yard.
Vet
Horse history before the visit. Treatments back in seconds.
Treatment submitted
Staff
Maintenance, vehicles, grounds, assigned tasks.
3 tasks completed
Player
String, schedule, and bills in their pocket.
Practice confirmed
Groom
Sessions, status, tasks, all from the phone.
Session logged at 17:24
Breeding · add-on module
From embryo to the open.
The complete breeding program: every mare, stallion, embryo, recip and foal in a registry of its own, separate from your playing string. Automatic foaling countdowns, self-building bloodlines, and ownership splits across breeders. Switched on per organization.
- Registry
- Reproduction
- Bloodlines
- Farms & fields
- Tasks
- Calendar
Bloodline · 3 generations
Open Gold Aurora
(ET) · 2026
Don Rufino
(natural)
Luna Brava
(ICSI)
Santa Rita Tango
(natural)
Milonga
(AI)
Cardal Pampa
(clone)
Estrella del Sur
(ET)
Next foaling
34 daysSanta Ana Ilusión
Gestation day 306 of 340
Ownership & prefix
Registered as Open Gold Aurora
- You 70%
- Partner 30%
Connected data
One appointment. Four systems updated.
A single horse appointment booked by the team ripples through the rest of the platform with no extra work from anyone.
- 01
Horse appointment
The team books a vet appointment for a horse from the dashboard.
Ciruela · vet · tomorrow 10:00
- 02
Calendar
The appointment lands on the operational calendar automatically.
Tomorrow · 10:00 · vet
- 03
Vet treatment
The vet sees the horse history before arriving and submits the treatment on site.
Treatment submitted · vaccine
- 04
Automated bill
A bill is generated from the treatment, ready to send. No double entry.
Bill draft · $320
My Tasks
Your own board, inside the tool that runs your organisation.
A private workspace for your to-dos, deadlines, and documents, separate from the organisation's systems and visible only to you. Set a due date and it lands on your calendar automatically. Mark a task done and it files itself away. Stay on top of everything.
Financials
See the money, end to end.
Polo-specific billing for chukkers, season fees, lessons, and bills. Track expenses, contracts, and forecasts without becoming an accountant.
The operational moat
Polo operations should not run on guesswork. They should run on shared visibility.
Polo HQ is the layer that connects managers, players, grooms, vets, and staff in real time. Stop chasing updates. Start operating.
Ready to operate like a pro?
Polo HQ is rolling out to clubs, teams, managers, and players globally. Join the preferred access programme.